Office Manager G2-20

Laatst bijgewerkt: woensdag 12 mei 2021

 

Purpose

Is responsible for an adequate office support, in accordance with the requests from the
organisation and in agreement with the manager, in order for them to focus more
effectively on their primary tasks.

 

Tasks and Responsibilities

  1. Planning

Plans internal and external appointments in the calendar, in accordance to the assigned
requests, in order for the meetings, interviews and visits to take place on time and in the
right place.

Main activities

 

  1. Coordination

Makes certain facilities available to employees, in accordance with the appropriate
guidelines and procedures and in agreement with the manager, in order for the employees
to carry out their work adequately.

Main activities

 

  1. Administration

Manages and archives information from several sources, in accordance with the received requests, in order for the right information to be available at any time.

Main activities

 

  1. Communication As receptionist:

Communicates messages and telephone calls, in accordance with given instructions, in order for the right person to receive the information promptly.

Main activities

 

  1. Correspondence 

Takes care of and handles the outgoing and incoming correspondence, in order for the right information to reach the right person on time.

Main activities

 

Quantitative

 

 

Job Requirements


Education


Experience, knowledge and skills

No experience required

 

Competences

B.5 Initiative
C.8 Organize own work
D.1 Verbal Communication
D.9 Sociability